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How to Customize Invoices in QuickBooks Online

How to Customize Invoices in QuickBooks Online

How to Customize Invoices in QuickBooks Online

Are you trying of sending out the same generic invoices to your clients? Do you want a more personalized touch that reflects your brand identity? Look no further than QuickBooks Online’s invoice customization feature! Customizing your invoices can not only enhance your professional image but also improve communication with clients and increase payment efficiency. In this blog post, we’ll guide you through the steps of customize invoices in QuickBooks Online and show you how to stop recurring invoices and find deleted ones. So let’s get started!

How to Customize Invoices in QuickBooks Online

Customizing invoices in QuickBooks Online is a straightforward process that allows you to tailor your invoices according to your business’s needs. You can add or remove fields, choose font styles and colors, upload logos, and even create custom templates.

To get started, go to the gear icon on the upper right corner of your dashboard and select “Custom Form Styles.” From there, click “New Style” to begin creating a new invoice template. Choose either “Standard” for basic customization or “Advanced” for more advanced options.

Next, customize each section according to your preferences by clicking on them individually. Add or delete fields as needed and adjust fonts and colors to match your brand identity. You can preview changes before saving them by selecting “Preview PDF” at any time during the customization process.

Once you’ve made all necessary changes, hit save – it’s that easy! Your customized invoice will now be available for use whenever you need it.

With customizable invoicing in QuickBooks Online, businesses can easily showcase their unique identities while providing an efficient payment system for clients.

What are the Benefits of Customizing Invoices in QuickBooks Online?

Customizing invoices in QuickBooks Online can bring various benefits to your business. First and foremost, customized invoices can enhance your brand image by reflecting the look and feel of your business. You can add a logo, choose custom colors, fonts, or even include a personalized message that aligns with your company’s branding.

Moreover, customized invoices allow you to include all necessary details such as payment terms, item descriptions, discounts or promotions offered in an organized manner for clear communication with clients. This ultimately avoids any confusion regarding payments or services provided.

Another benefit is that you have complete control over the design and layout of the invoice. With customizable templates available in QuickBooks Online platform and easy-to-use customization tools at hand it’s effortless to create professional-looking invoices that reflect the unique style of your business while being informative at the same time.

Additionally, quickbooks allows you to track customer activity on each invoice including viewing history which provides useful insights into when customers are engaging with their bills.

In summary Customizing Invoice features offers lots of advantages ranging from improved professional image to better client communication options while also providing valuable insights about customer engagement metrics – making this feature essential for businesses looking for more efficient invoicing methods!

How to Get Started with Customizing Invoices in QuickBooks Online?

Customize invoices in QuickBooks Online is a simple and effective way to ensure that your business’s branding and messaging is consistent across all customer interactions. To get started with customizing your invoices, begin by logging into your QuickBooks Online account and selecting the Gear icon in the top right corner of the screen.

Next, select “Custom Form Styles” from the drop-down menu. This will bring you to a page where you can select one of QuickBooks’ pre-designed templates or create a completely custom invoice from scratch.

If you choose to use one of QuickBooks’ pre-designed templates, click on the template thumbnail to preview it. If you like what you see, select “Edit” next to the template name and make any necessary changes using the editing tools provided.

Alternatively, if you want complete control over every aspect of your invoice design, select “New Style” at the bottom left corner of the page. From here, select whether you want to create an invoice or another type of form (such as an estimate or sales receipt), then customize your form according to your preferences.

Once you’ve finished customizing your invoice(s), be sure to save them so they’ll be available for future use. With these steps completed successfully, getting started with customizing invoices in QuickBooks Online has never been easier!

How to Stop Recurring Invoices in QuickBooks Online

If you have recurring invoices set up in QuickBooks Online, there may come a time when you need to stop them. Perhaps the customer no longer requires your services or they have cancelled their subscription. Whatever the reason, stopping recurring invoices is a simple process.

To begin with, navigate to the “Sales” tab and select “Recurring Transactions”. Find the invoice that you want to stop and click on it. This will take you to the invoice details page.

Once on this page, click on the “Edit” button located at the bottom of the screen. You should now see an option called “Active”. Simply uncheck this box and hit save.

QuickBooks Online will now mark this recurring transaction as inactive, which means it won’t be generated again in future. However, any existing invoices already created under this template will not be deleted automatically.

If at any point in future you wish to reactivate these invoices then simply follow these same steps but checkmark ‘active’ instead of removing it.

Stopping recurring invoices is straightforward and can be done quickly from within QuickBooks Online itself.

How to Find Deleted Invoices in QuickBooks

It’s not uncommon to accidentally delete an invoice in QuickBooks Online. But don’t worry, because finding deleted invoices can be a quick and easy process.

First, log in to your QuickBooks Online account and navigate to the “Customers” tab on the left-hand menu. From there, click on “All Sales” and select “Invoices.” This will bring up a list of all invoices you’ve created.

Next, look for the small gear icon located at the top of the page. Click on it and select “Include inactive” from the drop-down menu. This will show any deleted invoices within your list.

Once you locate the deleted invoice you’re looking for, simply click on it to open its details. From here, you have two options: restore or permanently delete it. If you want to restore it, just click on “Make Active” at the top of the page. And if you want to permanently delete it instead, scroll down until you see that option and follow through with deleting it.

By following these simple steps, finding deleted invoices in QuickBooks Online is easy as pie!


Customizing invoices in QuickBooks Online is a great way to make your business stand out and look professional. By tailoring your invoices to meet the specific needs of your clients, you can also ensure that you are providing them with all the information they need to pay you accurately and on time.

In this article, we covered how to customize invoices in QuickBooks Online, including the benefits of doing so and how to get started. We also discussed how to stop recurring invoices and find deleted ones. With these tips, you’ll be well on your way to creating customized invoices that reflect your brand and help streamline your accounting processes.

Remember, invoicing is an important part of running a successful business. Taking the time to create custom templates will not only save you time but also help you maintain good relationships with clients by making it easier for them to understand what they’re paying for. So go ahead – give it a try!

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