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How to Export Chart of Accounts in QuickBooks

How to Export Chart of Accounts in QuickBooks

How to Export Chart of Accounts in QuickBooks

QuickBooks is a powerful accounting software that helps you manage your business finances efficiently. As a QuickBooks user, you might need to export the Chart of Accounts for various reasons – whether it’s for creating reports or transferring data to another accounting software. But how do you go about exporting this crucial financial information? In this article, we will guide you through the step-by-step process of How to Export Chart of Accounts in QuickBooks and help you make the most out of your financial data. So let’s dive right in!

Why should you Export Chart of Accounts in QuickBooks

There are several reasons why you might need to export your Chart of Accounts in QuickBooks. One common reason is when you want to create customized reports that are not available within the software. By exporting the Chart of Accounts, you can get a better overview of your financial data and analyze it more effectively.

Another important reason for exporting the Chart of Accounts is when you plan to switch from QuickBooks to another accounting software. You don’t want to lose all your financial data during the transition, so having an exported file can be very helpful. It allows for easy migration and ensures that all your essential information remains intact.

Exporting also lets you share financial data with other users who may not have access to QuickBooks or its cloud-based platform. This comes in handy if you work with external accountants or tax professionals who require specific details on how each account was classified.

Exporting Chart of Accounts gives you greater control over your financial data and helps facilitate better decision-making processes based on accurate insights derived from comprehensive analysis.

How to Export Chart of Account in QuickBooks

Exporting your Chart of Accounts in QuickBooks can be a time-saving process when you need to transfer important financial data from one software to another. This feature is particularly useful if you’re switching accounting software or need to share data with an accountant or bookkeeper. Here are the steps for exporting the Chart of accounts in QuickBooks Online.

Firstly, log in to your QuickBooks account and click on the Gear icon at the top right corner. Then, select “Chart of Accounts” under “Your Company”. Next, click on the “Export” button located at the top right corner of your screen.

After clicking on Export, choose whether you want to export all accounts or specific ones by selecting either “All Account” or “Selected Account”. If choosing selected accounts, simply check off which accounts you’d like exported.

Choose the file format that best fits your needs such as Excel(.xlsx), Comma Separated Values (.csv) and Quicken (.qbo). The most common formats used are Excel and CSV files.

Once you have chosen a file format for your exported chart of accounts, save it onto your computer. From there, depending on what other accounting software program(s) you use; import this newly saved file into said programs

By following these simple steps outlined above importing/ sharing data has never been easier!

Steps for exporting the Chart of accounts in QuickBooks Online

Exporting the Chart of Accounts in QuickBooks Online is crucial for maintaining efficient financial records. Here are the steps you need to follow to export your data:

Step 1: After opening QuickBooks online, click on the “Accounting” tab located on the left-hand side of your screen.

Step 2: In the drop-down menu that appears, select “Chart of Accounts.”

Step3: Once you have opened the Chart of Accounts page, look for and click on a small gear icon.

Step 4: A new window will pop up with various options; select “Export.”

Step5: Choose the file format you want to export your data into by clicking its respective radio button. The available choices include Excel (.xlsx), CSV (Comma-Separated Values), and PDF (Portable Document Format).

Step 6: Save your exported file onto any desired location within your computer or device.

By following these simple steps, exporting chart accounts becomes easy!

Choose the file format you want to export your data to

Choosing the right file format is crucial when exporting your Chart of Accounts from QuickBooks. The software offers several formats that you can choose from depending on your needs.

One of the most common formats to export data to is Excel or CSV (Comma Separated Values). These files are easily readable by various other accounting software and can be used as a backup in case anything goes wrong with your current system.

Another format available in QuickBooks Online is QBO, which stands for QuickBooks Online Company file. This format allows you to transfer all transactions related to an account at once, making it easier to organize and manage data.

If you’re looking for a more advanced option, consider choosing XML or JSON formats. These formats allow you to customize the exported data according to specific requirements and can also be used for importing into other types of systems.

Regardless of which file format you choose, ensure that it’s compatible with the software where you plan on importing the information so that there aren’t any issues during this process.

Save the file to your computer

After choosing the file format to export your data into, it’s time to save the file onto your computer. This step is crucial since you will need the exported file later on for importing it into a different accounting software or for backup purposes.

To save the Chart of Accounts in QuickBooks, choose the location where you want to store your file and give it a name that makes sense as per your requirement. It’s always advisable to keep backups of important files like these in case of any accidental deletion or loss.

QuickBooks gives users several options when saving their Chart of Accounts files. You can select from various formats such as Excel, CSV, PDF, XML among others based on which format suits best for further use.

Make sure that while saving the file, you specify all necessary details required like date range so that there is no confusion during importation. Moreover, ensure that all account information has been accurately recorded before proceeding with saving and exporting them.

Once saved successfully onto your device/computer hard drive or cloud storage platform like Google Drive/Dropbox/OneDrive etc., be sure to take extra measures such as setting up password access if needed or creating copies for additional security purposes.

Import the file into your accounting software

After exporting the Chart of Accounts in QuickBooks, the next step is to import it into your accounting software. The process may vary depending on which software you are using and what file format you have chosen for your export.

Firstly, ensure that your accounting software can support the file format selected during export. Most software supports CSV or Excel formats, but it’s always best to check beforehand.

Next, open up your accounting software and navigate to the “Import” function or similar. Here, you should be able to select the exported file from your computer and map out which columns correspond with which fields in your accounting system.

It’s important to take extra care during this stage as incorrect mapping can lead to errors in data input down the line. Double-check everything before completing the import process.

After successfully importing your chart of accounts into your accounting software, take some time to review all entries for accuracy and consistency. It’s much easier (and less time-consuming) to catch any mistakes early on rather than waiting until later when issues could become more complicated.

By following these steps carefully and reviewing thoroughly at each stage of the process ensures a smooth transition between QuickBooks and other financial tools used by businesses today.


Exporting the Chart of Accounts in QuickBooks is a simple process that can be accomplished with just a few clicks. By following the steps outlined above, you can quickly and easily export your data to a file format of your choosing.

Exporting this information will provide you with valuable insights into your business finances and allow for easier analysis of financial data. It also makes it simpler to share this information with external parties such as accountants or investors.

Remember that keeping accurate financial records is crucial for any successful business. Exporting your Chart of Accounts is an important step in maintaining these records and ensuring that they are up-to-date.

We hope this article has provided you with all the necessary information needed to successfully export your Chart of Accounts from QuickBooks. If you have any questions or need further assistance, don’t hesitate to reach out to QuickBooks support for help.

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