How to Use Electronic Signature in QuickBooks
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By using electronic signature in QuickBooks, you can deposit paychecks and mark documents inside the security software. Hence, you won’t have to take a print out of the paycheck or form. Electronic signatures are quite easy to import into QuickBooks. Further, they will help you in increasing your efficiency.
Creating a Electronic Signature
An electronic signature can be created by scanning documents. You can put the signature on a blank white sheet and then scan it into your system. Make sure to save the signature in PNG or JPEG format as these are more flexible to use.
Import Electronic Signature in QuickBooks
Once you’ve created a copy of the electronic signature, you can import it into QuickBooks and use it on forms and paychecks. For instance, when depositing money into employee’s bank account, instead of signing all of the paychecks you can print them out with the electronic copy of the signature.
To use electronic signature in QuickBooks, follow the steps provided below:
- Open QuickBooks.
- Go to File from top menu bar.
- Click on Printer Setup.
- Click on Paycheck from the drop-down menu.
- Select Print Signature Image.
- Click on Browse.
- Select the electronic copy of the signature and click on Open.
- Select OK twice.
All paychecks printer will have the signature on them. The aspect ratio of the electronic signature can be decided by the user. This can be easily customized with the various options present in QuickBooks.
Further, it will be better for you to store the electronic signature file in a secure space. Make sure the folder that the file is saved in is encrypted so that no one steals your personally identifiable information.
You’ll always have to select the electronic signature before printing the paycheck. There is no way to permanently import the digital signature into QuickBooks. Also, if you’re using Wallet checks, then digital signatures will not work.
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Automatically Import Company File
Now, users no longer need to convert the company file for previous versions through third party software. New versions of this accounting software come with an inbuilt converter. Hence, you can import the file and it will be converted automatically.
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