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What are Best Practices to Track Suspicious Activity in QuickBooks

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Track-Suspicious-Activity-in-QuickBooksThere are specific best practices to track suspicious activities in QuickBooks. QuickBooks is a highly secure accounting software with multiple levels of encryption. Security has always been an important aspect of this accounting software. This is why many users trust this software with their financial data and personally identifiable information.

Creating Reports

By creating specific types of reports, you can check for suspicious activities at your organization. The two reports that will help you in accomplishing this have been mentioned below:

Audit Report

An Audit report will present all of the information related to a transaction in great detail. The most important detail here is regarding the addition, deletion and modification. With this information, you can find if anyone at your organization is making unnecessary or fraudulent entries into your books.

Reconciliation Statement

Reconciliation statements are generated by tallying transactions present in a particular account with that of the bank account. Through this report, users can identify inaccuracies in their company file.

Further, many organizations use this report as a tool to not only ensure the accuracy of information but also to identify fraudulent transactions. It is recommended by most accountants that users regularly create reconciliation statement for particular financial periods.

Note: You can use filters to select the type of transactions that the report should include. These filters can be accessed through the show filters panel. If you’re not using the 2018 version of QuickBooks and have downloaded the report template, then you will not be able to apply additional filters.

User Restrictions

In QuickBooks, you can add restrictions to user accounts that will be enforced by the software. There are many predefined options that you can choose from. Once a restriction has been applied, the user will not be able to perform that specific action. The actions that you can restrict for user accounts in QuickBooks include:

  • Viewing rights
  • Editing Rights
  • Ability to create reports

These are the specific features that will be restricted for the account. Further, the user will not be able to export data from QuickBooks. This means that both export to PDF and print functions will not work for that particular user.

Note: User rights and roles can only be set by administrator accounts. Without administrative privileges, one cannot set such options in QuickBooks.

RepairContact QuickBooks Tech Support Team
Reach out to us and let our QuickBooks security assistance team configure settings for your accounting software. With advanced knowledge, our QuickBooks help team will define all user roles. They will also help you in creating a backup of the company file in QuickBooks . To know more, feel free to contact QuickBooks helpdesk at ✆+1-800-272-4169(Toll Free).

FAQ

  1. Cannot create reports in QuickBooks. The software crashes?

If the software crashes, then you will have to repair all files. This can be done via the installer for QuickBooks. Instead of install, click on repair after launching the installer.

  1. I have lost password for an account. What to do?

Simply ask someone with an administrator account to reset the password. Without administrative privileges, the password cannot be reset. Further, you can even ask them to remove the password from the user account.

See Also How to Track Journal Entry in QuickBooks?

See Also How to Track QuickBooks Activity Timesheet?

See Also How to Set-Up Class Tracking in QuickBooks

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