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Learn How To Update QuickBooks Desktop to the Latest Release

Learn How To Update QuickBooks Desktop to the Latest Release

QuickBooks Error
Update QuickBooks Desktop

Update Your QuickBooks Desktop to the Latest Version: A Complete Guide

QuickBooks software that is outdated can cause certain glitches, so you need to upgrade to the latest version to make the accounting and bookkeeping process smooth and easy. Switching to this innovative accounting software will ensure that you get the most recent version of QuickBooks automatically. When new services or features released, you must update QuickBooks Desktop to the latest version if you are already a user.

Intuit, the QuickBooks developer, regularly releases updates for their desktop software packed with new features and fixes. It is recommend to keep your QuickBooks up to date with the 2021 version. To get an idea of the process involved in updating, please continue reading this article or simply call our toll-free number and let our experts assist you.

Benefits of update QuickBooks desktop

The latest version of QuickBooks desktop is often confuse with upgrading the version of the software. Intuit releases updates for its various versions once a year, and updating to the latest version offers the following benefits:

  • Data security improved as a result
  • Furthermore, it ensures that user knowledge is error-free
  • Additionally, updating the software resolves some common security loopholes and bugs
  • The update adds real-time invoice status tracking, improved data files, etc.

With QuickBooks desktop’s latest update, what’s new?

QuickBooks desktop 2023 is the latest version available, and it offers a number of new features and functionalities. These are some of the most compelling features:

  • Users can be assign roles and permissions according to their needs, and the admin can also permit particular users to perform certain tasks.
  • RFA enhancement- Users can now send requests to QuickBooks for the second administrator through this new feature.
  • Other than the features, users can quickly get rid of bug-related issues by updating the software. For instance, data level permission errors while attempting to create transactions for unpermitted customers from batch enter transactions, or report filter errors with (>=1) or (=), can be solved in a jiffy. Not to mention that this version of the software addresses the issue that happens when vendors groups with a credit balance greater than 0 displays incorrect results.
  • QuickBooks supports the 1099 MISC and 1099 NEC in addition to printing and e-filing. This feature allows third-party applications to leverage the software developer kit for e-filing.
  • It can also be seen that the inventory aging report contains information related to the value, quality, age, and acquisition of stocks. This feature can be used by the user to ensure the details of the stock product.
  • Improvements in online banking – Here’s another feature that lets users save column customizations and create rules for both running money-in and money-out transactions. QuickBooks jobs can be assigned to customers’ expenses in the banking transactions table by assigning a customer job to them.

The following are the current release numbers for QuickBooks Desktop:

  • QuickBooks 2023 R3_103
  • QuickBooks 2022 R5_157
  • QuickBooks 2021 R10_52
  • QuickBooks 2020 R15_52

What is the best way to check if your QuickBooks desktop is up-to-date?

In order to determine which version is being updated, the following steps should be followed:

  • The first step is to open QuickBooks desktop
  • Press F2 and Ctrl + 1 to open the product information window
  • Check the current version and release as well
  • The last step is to verify the QuickBooks release that is available

What is the Best Way to Update QuickBooks Desktop?

Make sure that your internet connection is fast and that you are connected to the internet properly before downloading QuickBooks 2021. Here are the options you have:

  1. Automatic QuickBooks update method (the default setting)
  2. On-Demand Updates
  3. Download the release
  4. Manually updating QuickBooks

As soon as the updates are downloaded, QuickBooks automatically installs all the essential files to your computer’s appropriate location and folders. Whenever you restart your QuickBooks, you receive a notification to install the update. The update may also take effect if you close and restart QuickBooks, and if you use QuickBooks in multi-user mode, you’ll need to install it on all computers.

Automatic QuickBooks update method

A simple way to install QuickBooks updates is to let QuickBooks find out the latest version from Intuit’s server, and then the update is download automatically when you’re not working or otherwise using the internet. As a result of a default setting in the accounting software, it automatically downloads updates from the Intuit server. However, if you do not wish to update QuickBooks, you can disable the automatic update.

The Automatic Update Option can be enabled or disabled as follows:

  • Go to the “Help menu” in QuickBooks.
  • Wait for the Update QuickBooks window to open after clicking “Update QuickBooks”.
  • Click the “Options” tab.
  • You can enable the Automatic Update Method by selecting “Yes” or “No” if you wish to disable it. You will still receive messages asking if you would like to use the Update Service even if you disable the Automatic Update option. These are just reminder messages and do not mean that an update required or available.)
  • Click “Save” and close the window.

In the event that the above option does not work and you are unable to download the update, you can move on to the second method, i.e., the “Immediate Update Method.”

Method for Immediate Update

You can download QB updates from the Intuit server directly to your computer using this method. Furthermore, you do not need to keep QuickBooks open to download the updates. It is possible to use this method at any time and you will be able to download the updates right away, even if Automatic Update is on. Please check for updates at least once a month.

You can check for updates and install them by following these steps:

  • Click on “Update QuickBooks” in the “Help menu” of QuickBooks.
  • On the “Update Now” tab, click the “Update Now” button.
  • You can find more information about updates in the Updates column. Tap on the “Maintenance Releases” link and a new page will appear with details of the “changes/improvements” in the update.
  • If you close and restart QuickBooks software, a message will appear asking if you want to install the update now or later. Click Install Now (or Yes) when the message appears.
  • After the installation is complete, restart your computer.

Important: It is imperative that you reinstall every available update from the earliest to the latest release date. If you don’t do this and reinstall QuickBooks, you may experience issues opening your company file. The company file may also become damaged and not open.

Download the Release

You can opt to download and install available updates if you have trouble using the update feature or don’t want to install updates through the update feature. You need to use the update feature to install updates for QuickBooks. Additionally, if you use multiple copies of QuickBooks, you should update all copies. If you don’t do that, you may encounter problems when opening your company file, or it may get damage and not open.

Updates for QuickBooks Pro and Premier multi-user mode: here’s how

You must install the updates on all computers if your company requires you to use QuickBooks Pro or Premier in multi-user mode. Connect all computers to the Internet and download and install the updates. In addition, you can download QuickBooks desktop, update it on one system, and then share it with others.

All users should follow the following process for sharing updates:

  • Open the QuickBooks company file shared with you.
  • Click “Update QuickBooks” from the “Help menu”.
  • Choose “Options”.
  • Click “Yes” to share the download.
  • Click the “Save” button.

You can share the downloaded updates to all computers using the above-mentioned steps. Please note that once you enable the share option, the updates will automatically download to the location of your company file. If not, you can find the updates in the directory or folder where QuickBooks software installed.

Once you update your company file, you will be able to access it through earlier versions of QuickBooks software.

Upgrade to the new QuickBooks Desktop

  • Click on “Latest version of QuickBooks Desktop”.
  • Choose “open” or “restore the company” from the “file menu”.
  • Click “Company file” and then “Next”.
  • Open the “data file” by clicking on it.

Follow the instructions if the Move Company File window appears

  • Please read the content in the “Update Company file for New version.” Check the box to confirm you agree and understand, and then click “Update Now.”.
  • Make a backup of the files following the instructions provided.
  • Once your company file updated, open the newer version of QuickBooks. Select “Yes” when prompted to continue.

QuickBooks manual update

  • Close your company file and QuickBooks desktop first.
  • Simply right-click on the QuickBooks Desktop icon and select “Run as administrator”.
  • On the “No Company Open” screen, select “Update for QuickBooks” from the “Help menu”.
  • Choose “mark all” from the “Option” tab.
  • Now select the “Save” option.
  • Mark the “Reset Update box” under the “Update now” tab.
  • Click the “get update” button.
  • The QuickBooks software must be close once the Update Complete message appears.
  • If you see a message to “install update” on your computer screen, reopen QuickBooks Desktop.
  • Click on “Yes”.
  • Restart your computer once the installation process is complete.

Important: To process payroll in QuickBooks Desktop, download the latest payroll tax table if you have an active payroll subscription.

The Ultralight Patch (ULIP) is not mandatory

In QuickBooks, minor but essential repairs can be send without any release limitations. Make sure that the patch release method continued and the essential repairs option selected before transferring updates.

  • In order to get started, download the latest release and then move everything to the company’s files and QuickBooks
  • Once you’ve done that, move to the Windows start menu and find the desktop
  • Run as administrator by right-clicking
  • Click on the help menu on the no company open screen
  • Click on QuickBooks update after that
  • On the options tab, click mark all and then save
  • On the update now tab, click the reset update checkbox and then click the update now tab
  • Click on get updates to complete the process

Update QuickBooks Desktop for MAC to the latest version

The steps for updating QuickBooks for Windows are provided in the following paragraphs. The user can simply check the existing version by opening the QuickBooks desktop for Mac and pressing the Command + 1 keys, and this will open up the version and release.

In-Product Update

  • The user must hover over the drop-down menu, then click and select Check for QuickBooks updates.
  • Make sure to click on Install and Update if there are new versions available.
  • If the user selects Install and relaunch, an alert might appear.
  • QuickBooks for Mac will now launch automatically.

Manual Update

  • A manual update must be perform by uninstalling the older version and then reinstalling the newer one
  • To reinstall the latest QuickBooks version, navigate to the QuickBooks product updates
  • Afterward, select the desktop version and download the installer file to your computer
  • Once the file has been downloaded, double click it and drag the QuickBooks desktop icon into the applications folder.
  • The software would be update as a result

The latest release numbers for QuickBooks Desktop for Mac

QuickBooks Desktop for MAC’s latest release versions listed below:

  • QuickBooks Mac Plus 2023 R1
  • QuickBooks Mac Plus 2022 R7
  • QuickBooks Mac 2021 R10
  • QuickBooks Mac 2020 R14

Final Thought

We hope that with the new updates and features in QuickBooks Accounting software, you can make the most of QB Accounting software and meet your business objectives.

Contact our 24×7 QuickBooks support team at 1-800-986-6821 if you need assistance updating your QuickBooks.

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